Brief, Clear, Direct Communication

How to create an efficient communication environment

 

What is communication?

How do you define the ability to communicate well?

Is communication training worth your time and money?

Do we need to train ourselves to communicate better?

If so, why?

 

Many people share these questions here in Japan

and

in the world.

 

My blog works on this theme.

I keep asking these questions, and I continue in attempt to answer.

 

Ever since 2001, Gary Vierheller and I have been teaching, nationwide, first year Japanese high school students presentation skills, on science, in English.

High schools we visit are “Super Science High Schools (SSH)”  accredited by the Japan’s Ministry of Education, Culture, Sports, Science and Technology.

 

That experience allows me to share some thoughts on the topic of this blog: Brief, Clear, Direct Communication: How to create an efficient communication environment.

 

This post will focus on 2 points:

  1. Why do you need to train communication skills?
  2. Impromptu presentation strategy

 

So what are the values of communication training?

1)  Communication builds trust.

Trust is not merely given.

Trust requires cultivation.

Every one of us is an artist with an ability to create.

You and your partner(s) create the environment in which you will be listened.

It is easy to say “Hey, listen to me!  Why aren’t you listening to what I’m saying?”

This type of approach is unproductive.

It is pointless when promising, interesting, innovative idea of yours would go unnoticed simply because you have failed to learn how to create an efficient communication environment.

 

2)  Communication builds lasting relationships

Working together deepens trust, which can result in life-long relationships.

Humans cannot live alone.

Isolation kills us.

We need connection.

 

Now, let me turn to the other point: impromptu presentation strategy

This is one of the trust-building skills high schoolers learn from us.

FYI, our corporate clients learn and master these skills, as well.

 

What is Impromptu presentation strategy?

You learn to quickly organize information; no time to sit at a computer and prepare; you must present your idea NOW.

Life presents lots of impromptu moments, whether you like it or not.

We tell our Japanese high schoolers over and over: You can use this skill in English AND in Japanese, or any other language.

 

Lastly, I must be clear about the connection of impromptu presentation strategy and the blog title: Brief, Clear, Direct Communication: How to create an efficient communication environment.

Here are the top 3 Rules of impromptu presentation:

  1. Limit information; Only give the main idea.
  2. Make listenersASK QUESTIONS — Easy for listeners to remember and understand your message. Too much information confuses and overwhelms them.
  3. Give more information when listeners ask questions.

 

Brief, Clear, Direct Communication: How to create an efficient communication environment.

Brief requires thinkingThink before speaking

Clear relieves stress from listenersthey will love you for that

Direct never wastes listener’s timethey start trusting you

 

The idea is simple.

The execution of the idea is also simple, but not easy.

Nor is it commonly practiced.

This is why communication training is worth your time and money.